Team Resourcing Business Partner

23 Jan 2022
Competitive for Not-for-Profit Organisation
As soon as possible
Austria, Belgium, Denmark, Hungary, Italy, Netherlands, Poland, Slovenia, Spain



EIT Climate-KIC (Knowledge and Innovation Community) is Europe’s foremost climate innovation initiative. Our mission is to leverage the power of innovation to build a zero-carbon, climate-resilient, just, and inclusive society. Climate-KIC’s strategy, Transformation, in Time, responds to the need for a 1.5° aligned, systemic approach to reversing global warming and developing climate resilience, commensurate with the complexity, scale and requisite pace of response to the climate challenge.

Established in 2010 and headquartered in Amsterdam, we orchestrate a community of more than 400 organisations comprised of large corporations and SMEs, municipal and regional governments, universities and research institutes, as well as non-governmental organisations and uncommon actors. We are an organisation of circa 160 people. We operate out of 13 hubs across Europe and conduct activities in 39 countries globally. We have historically managed €80-100 million per year in grants, provided predominantly by our founder and core funder, the European Institute for Innovation and Technology (EIT). We are transitioning to a multi-funder model with the objective of maintaining a flow of funds of circa €100 million annually to our community and to problem owners to deliver impact.

Purpose of the role

Climate-KIC currently works across 15-20 teams of various sizes. Teams are formed around programmes and projects, as well as core functions . The diversification of our funding goes along with new projects to be delivered by our teams, and being supported by our business functions. One of our key principles is that we are maximizing and sharing resource across our teams. To achieve this, a robust project fitting and team resource planning mechanism is needed, lead by someone who understands capability, availability, working intensity and is able to apply a flexible approach that often depends on re-calibrated priorities and emergent needs. This role is a key driver of our complex adaptive organization and our ambition to successfully tackle the ongoing challenge in relation to resource planning, and providing clarity and relevant choices in creating new teams.

You will work very closely with our People Performance Developers and the People team to understand people’s strengths, growth edges, development objectives and preferences. During your collaboration with our Point People and other key stakeholders, you are keeping a finger on the pulse of the organization by analyzing and anticipating resource and capability needs, as well as developing clear digital systems to support decision-making on team formation.


Key responsibilities/capabilities

You will be at the core of shaping the organisation’s resourcing and recruitment strategy in guiding the way we build in people and capability to fundraising proposals and forward commitments. You are responsible for providing professional support services not only during the planning and development, but also throughout implementation and evaluation phases of our multi-resource programs.  

Your activities typically include:

  • Leading the process of deploying people across teams, in collaboration with Finance, Future Funding and, including anticipating resource and capability needs whilst funding processes are ongoing.
  • Designing, implementing and monitoring resource planning systems that support decision-making on people’s availability and workload distribution.
  • Coordinating workloads by activiating Climate-KIC’s workload allocation system (“10 points system”).
  • Attending portfolio meetings and design project fitting exercises to inform choices on whether we have the capability and capacity to deliver new work. (See further details on our portfolio approach below.)
  • Being part of bid writing teams to guide choices on people and resource levels.
  • Analyzing available data on status and use of resources, writing final reports and developing plans for resource management.
  • Potentially providing technical information on planning methods and processes

Key working relationships

You will be part of the People Team, working closely with the Performance Developers, the People Team Orchestrator and the Learning and Development function. You will work closely with our Funding and Finances teams, and will liaise with Point People and other key stakeholders across the various teams.

Required background and qualifications


Minimum degree qualification ideally in a relevant subject area such as business/ HR, social sciences, or relevant comparable experience.



  • Working in the context of public grants, EU funding and/ or philantrophic funding, ideally where multiple streams of funding were brought together
  • Scoping workload/ working with workload allocation systems
  • Working in a non-linear organisation, i.e., Teal, Holacracy, etc.
  • Exposure to work-environments of fluid level of coordination and knowledge exchange between teams, combined with excellent self-management
  • Working at the intersection of financial data, capability and human resources
  • Working in a multi-cultural organisation.



  • People and resource planning, with a strong sense of anticipatory decision-making
  • Shaping business decisions in portfolio thinking, resourcing and policy development so as to relate the work and talents of individuals to the wider operational needs of the business
  • Ability to evaluate resources and related plans, and make sound management recommendations based on the analyses
  • Planning, organisation, coordination, multitasking, problem solving and prioritisation under pressure with minimal supervision
  • Collating, managing and presenting information to support decision-making
  • Ability to establish and maintain effective working relationship with various stakeholders in the organization, including priority setting amongst those
  • Fluent in English.


Qualities, Personal Style, and Approach

  • Working in agile, highly collaborative ways
  • Influential communication and support with an ability to understand individuals, their needs and desires.
  • Strategic thinking with ability to influence


Our application and recruitment process

Climate-KIC values diversity and welcomes applications from all suitably qualified candidates regardless of age, gender, race, disability, sexual orientation, religion or ethnic background.

Your application should be written in English and consist of:

  • a full curriculum vitae
  • a covering letter describing briefly how your profile, skills and experience meet the criteria outlined in the person specification, and outlining your interest in and vision for the role.
  • your current salary
  • where you saw this role advertised.

Please send your full application using the “apply now” button above. You should state your full name, followed by the role for which you are applying for in the subject line of the email. The deadline for receipt of applications is 23.59 GMT on the date published on the job advert.

Receipt of your application will be acknowledged by email.

Your application will be reviewed on or around the closing date for the vacancy for which you have applied. If your application is shortlisted for interview, you will be contacted directly by Climate-KIC.

Candidates invited to a first interview, will be notified of the outcome and informed about next stages if they are successful.

NB/ This advertisement will be taken down from the website after the closing date so it is a good idea to copy and keep the text for reference to use should you be invited to interview.

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