CEE Team Coordinator – Warsaw

28 Jun 2019
CEE Director
Competitive for Not for Profit Organisation
As soon as possible


Business Background

EIT Climate-KIC is a knowledge and innovation community established in 2010 and funded by the European Institute of Innovation and Technology (EIT), a body of the European Union. Our purpose is to tackle climate change through innovation.
We are Europe’s largest public-private partnership with this purpose. At the heart of our endeavour is a pan-European community of innovators and changemakers eager to work on tough challenges, willing to engage in ambitious and unorthodox experiments, and committed to collective learning.

We bring together large and small companies, scientific institutions and universities, city authorities and other public bodies, start-ups, and students. With over 380 formal organisational partners from across 26 countries, we work together on innovation to mitigate climate change and to adapt to its unavoidable impacts. We are united by a commitment to direct the power of creativity and human ingenuity at climate change.

Our mission is to catalyse systemic change for climate action through innovation in areas of human activity that have a critical impact on greenhouse gas emissions – cities, lands, materials and finance – and to create climate-resilient communities. Our Theory of Change is focused on empowering people to change systems – through exploration, experimentation and demonstration – to enable viable alternatives at scale.

At the heart of our approach is ‘systems innovation as a service’ whereby we create a space for a portfolio of strategic innovation options and experiments, oriented around structural levers of change, designed with and for problem owners.
We act as a multi-sided platform, working across boundaries and across sectors, fostering innovation as a catalyst for transformation. We work together with problem owners, like city and regional governments, industry owners and directors, community organisations and policy makers, to orchestrate a portfolio approach to innovation interventions. We facilitate the creation of innovation consortia. We challenge and seek to enrich business model design. We offer tailored support for experimentation, implementation and scaling. We provide funding. We incubate very early stage ideation and pre-seed innovation with a view of contributing to systemic change. We place an emphasis on education as a driver of behavioural change through new skills and capabilities and on policy innovation. We run programmes for students, start-ups and innovators across Europe via centres in major cities and regions, convening a community of excellence in people and organisations.


Purpose of the role

The Coordinator will be responsible for the organisation of events, supporting relationships with Partners and facilitating the efficient functioning of our office with a range of administrative, financial and managerial tasks.

The role will involve interaction across the Central and Eastern European geographical and cultural boundaries within Climate-KIC. There is direct line management responsibility, as the role is the focal point for the CEE Office team and oversees the daily operations of the of office, ensuring good two-way communication with partners and Climate-KIC Central Office staff. The role is therefore pivotal one in maintaining the integrity of the Climate-KIC CEE Community.

We offer:

• challenge in dynamically changing environment
• work in international environment
• self-development and growth within the organization


  •  Manage and maintain excellent relations with all key internal and external stakeholders across CEE
  • Ensure respectful interaction with Climate-KIC CEE office teams and visitors, and cultural sensitivity of international groups and their representatives
  • Organize logistics of meetings with existing and potential partners
  • Produce documents, briefing papers, reports and presentations for the CEE team
  • Represent the CEE offices at meetings, as directed by the Director of Climate-KIC CEE
  • Undertake research for promotional work and for improving operational delivery
  • Oversee smooth running of the CEE Offices through creating, implementing and maintain policies and procedures as required by local country regulations and internal needs
  • Oversee, forecast and manage needs of CEE Offices in terms of office space, equipment and office supplies
  • Manage and maintain excellent relations with all key internal and external stakeholders across CEE
  • Organize logistics of meetings with existing and potential partners ensuring that adequate meeting room space is organised.
  • Arrange travel, appointments and book transport and accommodation for staff as required
  • Meet and greet visitors at all levels of seniority
  • Deal with the CEE office faxes, deliveries and post plus basic invoice processing
  • Take and relay messages from telephone calls to the general number
  • Produce documents, briefing papers, reports and presentations for the CEE team

Profile required

  • At least 3 years experience from a similar position
  • Bachelor degree in a subject related to management and/or climate change
  • Excellent and proven coordination experience gained in projects financed with EU funds
  • Experience of working across multiple stakeholders and functions in a matrix organization
  • Excellent command of written and spoken English and Polish
    Good computer literacy (Word, Excel, PowerPoint, Outlook, Adobe, as minimum)
  • Excellent typing skills
  • Excellent communication, networking and interpersonal skills, with a particular sensitivity to other cultures
  • Ability to work effectively in a dynamic, changing environment
  • Capability to make improvements in start-up environments
  • Pro-active team player with perseverance in achieving goals
  • Self-confidence and excellent organizational skills
  • Ability to work independently in a well-structured way
  • Ability to travel within Europe
  • A second language such as Hungarian, Czech or Slovak would be an advantage

Additional information

Please note that candidates must have the right to work in the EU prior to applying for the position. The successful candidate will normally be based at the nearest EIT Climate-KIC office to where they are currently living.

Our application and recruitment process

Climate-KIC values diversity and welcomes applications from all suitably qualified candidates regardless of age, gender, race, disability, sexual orientation, religion or ethnic background.

Your application should be written in English and consist of:

  • a full curriculum vitae
  • a covering letter describing briefly how your profile, skills and experience meet the criteria outlined in the person specification, and outlining your interest in and vision for the role.
  • your current salary
  • where you saw this role advertised.

Please send your full application using the “apply now” button above. You should state your name followed by the role for which you are applying for in the subject line of the email. The deadline for receipt of applications is 23.59 GMT on the date published on the job advert.

Receipt of your application will be acknowledged by email.

Your application will be reviewed on or around the closing date for the vacancy for which you have applied. If your application is shortlisted for interview, you will be contacted directly by Climate-KIC.

Candidates invited to a first interview, will be notified of the outcome and informed about next stages if they are successful.

NB/ This advertisement will be taken down from the website after the closing date so it is a good idea to copy and keep the text for reference to use should you be invited to interview.

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