JOB VACANCY

Manager Procurement & Compliance – London

DIVISION
Finance & Legal
CONTRACT
Permanent
APPLY BY
13 Mar 2020
REPORTS TO
Head of Compliance (General Counsel)
SALARY
Competitive for Not-for-Profit Organisation
START DATE
As soon as possible
LOCATION
London
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Business Background

EIT Climate-KIC is a knowledge and innovation community established in 2010 and funded by the European Institute of Innovation and Technology (EIT), a body of the European Union. Our purpose is to tackle climate change through innovation.
We are Europe’s largest public-private partnership with this purpose. At the heart of our endeavour is a pan-European community of innovators and changemakers eager to work on tough challenges, willing to engage in ambitious and unorthodox experiments, and committed to collective learning.

We bring together large and small companies, scientific institutions and universities, city authorities and other public bodies, start-ups, and students. With over 380 formal organisational partners from across 26 countries, we work together on innovation to mitigate climate change and to adapt to its unavoidable impacts. We are united by a commitment to direct the power of creativity and human ingenuity at climate change.

Our mission is to catalyse systemic change for climate action through innovation in areas of human activity that have a critical impact on greenhouse gas emissions – cities, lands, materials and finance – and to create climate-resilient communities. Our Theory of Change is focused on empowering people to change systems – through exploration, experimentation and demonstration – to enable viable alternatives at scale.

At the heart of our approach is ‘systems innovation as a service’ whereby we create a space for a portfolio of strategic innovation options and experiments, oriented around structural levers of change, designed with and for problem owners.
We act as a multi-sided platform, working across boundaries and across sectors, fostering innovation as a catalyst for transformation. We work together with problem owners, like city and regional governments, industry owners and directors, community organisations and policy makers, to orchestrate a portfolio approach to innovation interventions. We facilitate the creation of innovation consortia. We challenge and seek to enrich business model design. We offer tailored support for experimentation, implementation and scaling. We provide funding. We incubate very early stage ideation and pre-seed innovation with a view of contributing to systemic change. We place an emphasis on education as a driver of behavioural change through new skills and capabilities and on policy innovation. We run programmes for students, start-ups and innovators across Europe via centres in major cities and regions, convening a community of excellence in people and organisations.
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Purpose of the role

As Manager Procurement & Compliance you will be assisting the existing teams in Finance and Legal & Compliance in optimising our business processes for procurement and also other compliance matters. This project work will be embedded in a larger effort to define and optimise internal and external policies and processes regarding internal and external approval and signature rights including a standard procure-to-pay process, a revised Delegation of Authority and similar topics.

As EIT Climate-KIC doesn’t have a dedicated procurement department and currently doesn’t plan to have one in the future, a policy and process design from end-to-end needs to take this aspect into account. The purpose is to have a more agile and efficient (yet compliant) set of policies, tools and arrangements that better serve the organisation. This will likely involve interviews and workshops with stakeholders across the organisation to identify issues, drafting a proposed target operating model, development of a project brief for deployment of revised policies (particularly procurement), assisting in deployment of an appropriate contract repository with workflows to match business delegations, templates, approvals and automated notifications and training of business operatives such that they can manage a revised compliance environment day to day going forward. Whilst this change work is ongoing, you will provide day to day support, assistance and guidance to internal Climate-KIC stakeholders around procurement.

Capabilities

  • Deliver on supporting the team in revising existing and introducing new procurement-related policies, procedures, tools and arrangements and also communication and training of such new arrangements
  • To help the teams to embed these processes, tools and procedures into project work on a wider policy and process landscape of internal and external approval and signature rights
  • In interim, serve as the main internal point of contact for compliance and procurement policy queries across the business providing teams with relevant advice and fostering good relations across Climate-KIC and assisting with the co-ordination and preparation of supporting documents to ensure appropriateness for the organisation
  • In some cases help the organisation with individual cases with regard to purchase order and procurement requests, especially with higher volume issues
  • Maintain confidentiality and observe data protection requirements across all work

Key Working Relationships

  • Legal & Compliance team
  • Finance team
  • HR team
  • Rest of the organisation

Profile required

  • Relevant experience in designing and optimising end-to-end policy and processes around procure-to-pay processes and similar topics
  • Preferably relevant experience in the procurement department of a company or organisation, ideally within a European context
  • Experience in public procurement or similar processes strongly preferred
  • Proven ability to work with a variety of professionals and staff at all levels in complex stakeholder environments
  • International experience, particularly in multi-national and international organisations would be desirable
  • Significant, proven experience within public procurement at a senior level
  • Ability to demonstrate experience within the EU with knowledge of the procurement rules within the EU
  • Excellent communication, networking, and interpersonal skills, with a sensitivity to other cultures
  • Ability to negotiate and influence at various levels and solve conflicts
  • Flexibility and a capacity to prioritise with changing external demands
  • Professional telephone and email manner
  • Proven ability to work under pressure and to tight deadlines
  • Ability to work with an international team and in a multidisciplinary context
  • Fluent English speaker; a working knowledge of at least one other European language would be desirable
  • Self-motivated and self-organised, with good time-management skills and an ability to plan, manage and prioritise a varied workload
  • Positive and constructive attitude and enthusiasm – including the ability to keep calm when the workload is high
  • Poise, maturity and interpersonal skills to deal professionally and effectively with senior management
  • Flexible and versatile with the ability to support internal stakeholders in each area of the organisation
  • Enjoys working in a fast-paced changing environment; ability to be flexible and resilient
  • A commitment to achieving social transformation in support of Climate-KIC’s mission

Additional information

Please note that candidates must have the right to work in the EU prior to applying for the position. The successful candidate will normally be based at the nearest EIT Climate-KIC office to where they are currently living.

Our application and recruitment process

Climate-KIC values diversity and welcomes applications from all suitably qualified candidates regardless of age, gender, race, disability, sexual orientation, religion or ethnic background.

Your application should be written in English and consist of:

  • a full curriculum vitae
  • a covering letter describing briefly how your profile, skills and experience meet the criteria outlined in the person specification, and outlining your interest in and vision for the role.
  • your current salary
  • where you saw this role advertised.

Please send your full application using the “apply now” button above. You should state your full name, followed by the role for which you are applying for in the subject line of the email. The deadline for receipt of applications is 23.59 GMT on the date published on the job advert.

Receipt of your application will be acknowledged by email.

Your application will be reviewed on or around the closing date for the vacancy for which you have applied. If your application is shortlisted for interview, you will be contacted directly by Climate-KIC.

Candidates invited to a first interview, will be notified of the outcome and informed about next stages if they are successful.

NB/ This advertisement will be taken down from the website after the closing date so it is a good idea to copy and keep the text for reference to use should you be invited to interview.

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