Grant & Funder Orchestrator (maternity cover)

Fixed term (August 2022 – March 2023)
05 Jul 2022
Competitive for Not-for-Profit Organisation
01 Aug 2022
Germany, Netherlands, Poland, Spain



EIT Climate-KIC (Knowledge and Innovation Community) is Europe’s foremost climate innovation initiative. We understand that keeping global temperature rise below 1.5˚C demands unprecedented change. It requires new social dynamics, ways of doing business, capital flows, policymaking, economic models, and new ways of living. That is why our mission is to leverage the power of systems innovation to transform whole places, industries and value chains by 2030, working across sectors to develop and scale ambitious, mission-led programmes.

Established in 2010 and headquartered in Amsterdam, we orchestrate a community of more than 400 organisations including large corporations and SMEs, municipal and regional governments, universities and research institutes, as well as non-governmental organisations and uncommon actors. Historically, we have been funded by our founder and core funder, the European Institute for Innovation and Technology (EIT), but we are currently transitioning to a multi-funder model.

Climate-KIC colleagues are based in one of our local offices across Europe, or work remotely from home based in one of the countries we have a branch in. We meet at our local offices to exchange and connect, and use online collaboration tools work with each other and with our Community. On occasion, we meet in-person as teams, and once per year as an organisation.

As a mission-driven organisation dedicated to climate transformation, we consider the climate impact of our own actions, for example travel, catering or IT equipment.


The Grant and Funder Management team (Business Desk) is the core hub of grant and funder management for EIT Climate-KIC. The Business Desk’s responsibility is to coach, collaborate, and provide oversight to ensure EIT Climate-KIC consistently and professionally meets funder obligations and expectations, with a diligent focus on continuous process improvement and a can-do approach to problem-solving.

The Grant & Funder Orchestrator will play an essential role to bring technical and pragmatic operational and strategic guidance to ensure the service is seamless and joined-up with the rest of the organisation’s enabling service ecosystem.

The idea of a desk refers to the combination of specialist people and clear processes that deliver end-to-end support for the business. The desk also includes processes for prioritising work and bringing additional people into the service for peak workloads. 

 Key Responsibilities

  • Works across the organisation to establish the governance and processes to manage an effective and compliant grant management and project/programme service covering end-to-end grant management (commissioning, contracting, cost, and performance monitoring); including but not limited to: quality assurance of funder deliverables and reports; award and sub-award agreements and amendments; and guidance on funder compliance throughout the project lifecycle; along with overseeing training and guidance for internal and external stakeholders;
  • Manages the daily relationship management with our main funder to stay abreast of all grant and programme related requirements
  • Actively contributes to the organisation’s business planning processes offering support and guidance from a strategic operations perspective;
  • Develops operational and change management processes that are aligned with an evolving organisation, new funders and programme delivery, including communications and training, systems and tools.
  • Maintains an overview of the team workload and tracking priority issues against the annual grant cycle and organisational activities. Ensuring effective delivery, a healthy happy team, and anticipating gaps and risks.

Key Working Relationships

The Business Desk team is aligned to our project delivery teams, working through the following processes:

  • Planning: Supporting Climate-KIC business planning and funder business plans;
  • Commissioning and contracting: including, funding source allocation, Call and selection process governance, contract structure and reporting, and learning;
  • Ongoing delivery support: including, monitoring, quality assurance, change management, procurement process support, learning support;
  • Closure: including, contract closing, reporting, learning.

Other key working relationships include:

  • Reports to the CEO
  • Works in a team format in the Business Desk
  • Works closely with the delivery teams across EIT Climate-KIC;
  • Collaborates with other enabling services teams and functions including the Deal Desk, Legal, Procurement, and Finance
  • Range of public and private funders
  • EIT Climate-KIC community members



  • A relevant academic degree or professional qualification is desirable, alongside the experience outlined below.
  • A project management qualification is desirable (Prince 2/Agile)


  • A minimum of 10 years of relevant experience in public and/or private funding environments, including EU funding programmes and non-European institutional funders. Evidence of experience and knowledge of regulations, procedures, and familiarity with funder requirements strongly desirable;
  • Experience working with the EIT KICs is a plus.
  • Experience with complex consortia, including NGOs, for-profit organisations, government, and academic institutions;
  • Demonstrated managerial experience in grant administration, contract negotiation and funder relationship management and ability to coach and transfer knowledge;
  • Experience building and maintaining relationships with different teams and functions, including those based in other countries;
  • Experience in leading and developing teams, including managing people resourcing and establishing workload priorities;
  • Management experience including budgeting, financial administration, project management, business analytics and corporate reporting;
  • Interest in working in a major European innovation programme and committed to help the organisation grow and generate real impact;
  • Interest and/or prior experience in climate change.


  • Fluent in English; additional European language is a plus
  • Experience or willingness to work with collaborative IT applications (we use Office365 and Microsoft Teams, as well as Miro, Zoom, Mentimeter etc.)
  • Expertise and capability to coach and support in grant management and administration processes, including substantial experience designing and overseeing call processes, contracting, monitoring, and reporting based on a range of funding models;
  • Experience in designing and implementing operational processes and systems to support business activities;

Qualities, Personal Style, and Approach

  • Curious with a learning mindset
  • Pro-active with a drive for problem-solving
  • Resilitent to uncertainty and evolving internal and external landscape
  • Strong capabilities and proven experience bridging across organisational complexity, including finance, legal, IT, and strategic programmes to foster collaborative and creative relationships;
  • Ability to anticipate and assess situations accurately, recommend, and implement effective courses of action, including developing solutions in close collaboration with key stakeholders;
  • Ability to communicate effectively with internal and external stakeholders with tact and diplomacy, both written and spoken;
  • Strong desire to bridge people, business processes, and IT systems with user-experience as a key driver;



Candidates must have the right to work in the EU prior to applying for the position. Ideally, the successful candidate will be based close to a EIT Climate-KIC office but we support full remote or hybrid forms of working and offer a high degree of flexibility.

At EIT Climate-KIC we are wholeheartedly committed to building a diverse and representative team and an inclusive workplace that values different life experiences and perspectives, and encourages personal development, learning and growth.

When recruiting we look to achieve diversity in the candidate pool. We actively encourage applications from underrepresented groups and are happy to consider reasonable adjustments to that will foster success in potential employees from diverse backgrounds and life situtations. And because our team has differing needs and personal circumstances, we offer a high degree of flexibility to accommodate all working patterns. 

Our application and recruitment process

Climate-KIC values diversity and welcomes applications from all suitably qualified candidates regardless of age, gender, race, disability, sexual orientation, religion or ethnic background.

Your application should be written in English and consist of:

  • a full curriculum vitae
  • a covering letter describing briefly how your profile, skills and experience meet the criteria outlined in the person specification, and outlining your interest in and vision for the role.
  • your current salary
  • where you saw this role advertised.

Please send your full application using the “apply now” button above. You should state your full name, followed by the role for which you are applying for in the subject line of the email. The deadline for receipt of applications is 23.59 GMT on the date published on the job advert.

Receipt of your application will be acknowledged by email.

Your application will be reviewed on or around the closing date for the vacancy for which you have applied. If your application is shortlisted for interview, you will be contacted directly by Climate-KIC.

Candidates invited to a first interview, will be notified of the outcome and informed about next stages if they are successful.

NB/ This advertisement will be taken down from the website after the closing date so it is a good idea to copy and keep the text for reference to use should you be invited to interview.

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