Climate-KIC is the EU’s largest public private partnership addressing climate change through innovation to build a net zero-emissions economy.
We aim to transform whole systems through innovation to build resilience and decarbonize at a fast-enough rate to reach the 1.5° target and a net-zero emissions Europe. Climate-KIC has refocused its strategy around systems transformation to reach impact at scale. Our approach is based on building an active and diverse community of organisations all working together; a careful analysis of the key levers at play across different systems (e.g. cities, land use, industry, and finance); and finally, a commitment to experimentation and rapid prototyping (to become the fastest learning organisation in the area of climate).
To achieve this plan, Climate-KIC needs talents from multiple areas of expertise and backgrounds able to bring a wide range of perspectives into the organisation. We are looking for individuals comfortable with change and keen to experiment on our own organisation first – by testing new ways of working, deep collaboration, new ways of learning and gathering business intelligence.
Our people are effectively our first ambassadors and our primary community – we expect them to role model deep collaboration across teams, countries, and organisations.
Purpose of the role
You will be responsible for managing and organizing the administrative tasks for the Budapest office, supporting CEE staff on a daily basis and assisting the CEE Director and CEE Finance Manager in finance, HR and general administration related issues.
By handling a variety of tasks on administrative, clerical, financial and HR level, you will ensure the efficiency and the continuity of daily Climate-KIC Hungary operations and will support the CEE Geo development.
With the current level of operations and the planned growth of Climate-KIC CEE activity, there will be an increased number of documents related to suppliers, contractors and partners to be handled. The job will therefore involve an extended support to both Budapest staff and CEE Management; support and contact with Central Finance and Central Administration Team and operational contact with local and international suppliers and partners.
• Assist CEE Director and CEE Finance & Operations Partner in optimization of the administrative processes
• Be the first line contact with CEE Partners
• GDPR compliance for CEE team
• Coordinating supply and IT support for CEE region
• Procurement rules implementation and supervision
• Support the work of CEE Budapest office by administering operational functions, including:
– Overseeing the daily operations of the office
– Handling office tasks: registering and filing documents, preparing reports, answering and directing phone calls, managing office supplies
– Arranging travels of the staff, appointments and book transport and accommodation
– Maintaining the contacts with Climate-KIC Budapest suppliers, initial invoice processing
– Managing basic finance tasks: contacts with local accountant, raising Purchase Orders, Expensify, travel documents
– Managing basic local HR tasks
• At least 3-year experience in similar position
• Bachelor’s degree in administration / finance
• Excellent command of written and spoken English and Hungarian
• Good computer literacy (Word, Excel, PowerPoint, Outlook, Adobe, as minimum)
• Excellent communication, networking and interpersonal skills
• Ability to work effectively in a dynamic, changing environment
• Self-confidence and excellent organizational skills
• Ability to work independently in a well-structured way
• Pro-active team player
• Willingness to work across multiple stakeholders and functions in a matrix organization
• Experience gained in projects financed with EU funds would be an advantage
• A second language such as Polish, Czech or Slovak would be an advantage
Please note that candidates must have the right to work in the EU prior to applying for the position. The successful candidate will normally be based at the nearest EIT Climate-KIC office to where they are currently living.
Our application and recruitment process
Climate-KIC values diversity and welcomes applications from all suitably qualified candidates regardless of age, gender, race, disability, sexual orientation, religion or ethnic background.
Your application should be written in English and consist of:
- a full curriculum vitae
- a covering letter describing briefly how your profile, skills and experience meet the criteria outlined in the person specification, and outlining your interest in and vision for the role.
- your current salary
- where you saw this role advertised.
Please send your full application using the “apply now” button above. You should state your name followed by the role for which you are applying for in the subject line of the email. The deadline for receipt of applications is 23.59 GMT on the date published on the job advert.
Receipt of your application will be acknowledged by email.
Your application will be reviewed on or around the closing date for the vacancy for which you have applied. If your application is shortlisted for interview, you will be contacted directly by Climate-KIC.
Candidates invited to a first interview, will be notified of the outcome and informed about next stages if they are successful.
NB/ This advertisement will be taken down from the website after the closing date so it is a good idea to copy and keep the text for reference to use should you be invited to interview.