JOB VACANCY

Accounting Assistant

CONTRACT
Fixed term
APPLY BY
18 Jul 2022
SALARY
Competitive for Not-for-Profit Organisation
START DATE
20 Jul 2022
LOCATION
Netherlands, United Kingdom
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ABOUT US

EIT Climate-KIC (Knowledge and Innovation Community) is Europe’s foremost climate innovation initiative. We understand that keeping global temperature rise below 1.5˚C demands unprecedented change. It requires new social dynamics, ways of doing business, capital flows, policymaking, economic models, and new ways of living. That is why our mission is to leverage the power of systems innovation to transform whole places, industries and value chains by 2030, working across sectors to develop and scale ambitious, mission-led programmes.

Established in 2010 and headquartered in Amsterdam, we orchestrate a community of more than 400 organisations including large corporations and SMEs, municipal and regional governments, universities and research institutes, as well as non-governmental organisations and uncommon actors. Historically, we have been funded by our founder and core funder, the European Institute for Innovation and Technology (EIT), but we are currently transitioning to a multi-funder model.

EIT Climate-KIC colleagues are based in one of our local offices across Europe, or work remotely from home based in one of the countries we have a branch in. We meet at our local offices to exchange and connect, and use online collaboration tools work with each other and with our Community. On occasion, we meet in-person as teams, and once per year as an organisation.

As a mission-driven organisation dedicated to climate transformation, we consider the climate impact of our own actions, for example travel, catering or IT equipment.

ABOUT THE ROLE

The Accounting Assistant is part of the Financial Control team which is currently composed of the Group Financial Controller, two Financial Accountants and four Accounting Assistants. The team is currently spread across three countries (Netherlands, UK, Germany). The Finance department is split into Financial Control, FP&A, Project Finance, Finance Business Partnering.  

Key Responsibilities

  • For one or a number of entities own the following (expected to be 70%)
    • Accounts payable
    • Expense claims processing and posting
    • Credit Card transaction processing and posting
    • Travel invoice processing and posting
    • Setting up payments (including payroll)
    • Bank and cash reconciliations
    • Support the month end process (especially on accruals, prepayments and any intercompany reconciliations, full understanding of entity results and its balance sheet composition)
    • Compliance support and recording (on both Direct and Indirect Tax)
  • Build horizontal expertise on behalf of the whole team in one or more defined financial control processes (examples: bank reconciliation, expense management, procure to pay (expected to be 20%)
  • Supporting the building up knowledge, documentation and reports relating to ERP
  • Support ad-hoc projects that would come up on occasion

Key Working Relationships

  • Group Financial Controller
  • The two Financial Accountants who lead the period close process and accounting procedures development
  • Accounting Assistant team
  • External: Deloitte (compliance)
  • Internal: Legal / HR / Grant Management / ERP/ Tech
  • FP&A and CFO

ABOUT YOU

To be successful in this role you will be a service-oriented self starter with a can-do attitude (thinking about customers and their needs). As a problem solver, you bring in creative solutions to complicated problems. You are analytical with attention to detail and ability to learn quickly (and desire to learn more about financial accounting and control).

Education/Qualifications

Preferably university degree

Or high school/ secondary school/ college diploma

Experience

  • 2 years+ work experience, likely to be a second move
  • Worked in organisations that are international and internationally minded
  • Experience of having worked in a semi-start up / scale up business would be a big plus
  • Experience in a grant based organisation would be a plus

Skills

  • Fluent in English
  • Experience or willingness to work with collaborative IT applications (we use Office365 and Microsoft Teams, as well as Miro, Zoom, Mentimeter etc.)
  • Experience of financial administration in particular Accounts Payable and Bank Reconciliations
  • Demonstrated knowledge of working with ERP systems and systems and data literacy
  • Good Excel skills

Qualities, Personal Style, and Approach

  • Curious with a learning mindset
  • Pro-active with a drive for problem-solving
  • Resilitent to uncertainty an evolving internal and external landscape
  • Super at working in an organised and structured way
  • Focus on finishing activities and tasks; being resourceful when needed (ability to prioritise well)
  • Resilience; saying no respectfully but firmly; holding the line on compliance, rules, regulations
  • Team mindset – balancing support whilst still able to hold others accountable
  • Not afraid to ask for support and help
  • Communication skills – being clear and timely in sharing relevant information

Location

Candidates must have the right to work in the EU prior to applying for the position. Ideally, the successful candidate will be based close to a EIT Climate-KIC office but we support full remoteor hybrid forms of working and offer a high degree of flexibility.

At EIT Climate-KIC we are wholeheartedly committed to building a diverse and representative team and an inclusive workplace that values different life experiences and perspectives, and encourages personal development, learning and growth.

When recruiting we look to achieve diversity in the candidate pool. We actively encourage applications from underrepresented groups and are happy to consider reasonable adjustments to that will foster success in potential employees from diverse backgrounds and life situtations. And because our team has differing needs and personal circumstances, we offer a high degree of flexibility to accommodate all working patterns. 

HOW TO APPLY

If we’ve peeked you interest please send us your CV and a covering letter that describes how your profile, skills and experience match the role. Please also include your current gross salary and where you are (or would like to be) based.

Please send your full application to recruitment@climate-kic.org

After reviewing the applications, we will invite the shortlisted candidates for a first interview with the Financial Accountants. If successful, a second interview with the Group Financial Controller and one other colleague follows for which we will share some preparatory questions upfront. For the preferred candidate, the offering period follow. In total, this process will take 2-3 weeks.

Our application and recruitment process

Climate-KIC values diversity and welcomes applications from all suitably qualified candidates regardless of age, gender, race, disability, sexual orientation, religion or ethnic background.

Your application should be written in English and consist of:

  • a full curriculum vitae
  • a covering letter describing briefly how your profile, skills and experience meet the criteria outlined in the person specification, and outlining your interest in and vision for the role.
  • your current salary
  • where you saw this role advertised.

Please send your full application using the “apply now” button above. You should state your full name, followed by the role for which you are applying for in the subject line of the email. The deadline for receipt of applications is 23.59 GMT on the date published on the job advert.

Receipt of your application will be acknowledged by email.

Your application will be reviewed on or around the closing date for the vacancy for which you have applied. If your application is shortlisted for interview, you will be contacted directly by Climate-KIC.

Candidates invited to a first interview, will be notified of the outcome and informed about next stages if they are successful.

NB/ This advertisement will be taken down from the website after the closing date so it is a good idea to copy and keep the text for reference to use should you be invited to interview.

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